Home Depot Administrative Assistant- Crown Bolt in Aliso Viejo, California
The Crown Bolt (CB) Office Admin Assistant performs full administrative and general office duties in support of a Director or Supervisor and/or department. As well the CB Office Admin Assistant will have frequent contact with groups outside of their workgroup. Their assignments will follow existing routines or instructions that have been previously determined. There will also be a need to consider from a few options, as well as past practices, when solving problems. As needed, they will reach out to others for guidance about their work. They will also work with others to change work methods before implementing them.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
50%- Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department' s calendar.
15%- Screens telephone calls and resolves or refers them as appropriate. Prepares routine letters, memorandums, agendas, presentations, forms, etc. Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials
15%- Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
10%- Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication
10%- May require some light accounting/budget review.
NATURE AND SCOPE
This role reports to the Director, Crown Bolt.
This role has no direct reports.
ENVIRONMENTAL JOB REQUIREMENTS
Environment: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Travel: Typically requires overnight travel less than 10% of the time.
Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
The knowledge, skills and abilities typically acquired through the completion of a associate's degree program or equivalent degree in a field of study related to the job.
Years of Relevant Work Experience: 2+ years
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Associate degree is preferred.
Knowledge, Skills, Abilities and Competencies:PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills. Skills in operating office equipment (e.g., fax, copier, phone, etc.) We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.